b"BOOKING CONDITIONSThe following booking conditions together with our Privacy Policy and anyof and for the benefit of the Trustees of the Air Travel Trust subject to the travel other written information we brought to your attention before we confirmedagents obligation to pay such monies to us in accordance with our trading your booking, form the basis of your contract with Great Rail Journeysterms unless we fail. In the unlikely event of our financial failure, all monies Limited trading as Great Rail Journeys, Rail Discoveries and GRJ Tailormadethen held by the travel agent or subsequently paid by you to the travel agent (Independent) of Saviour House, 9 St. Saviourgate, York, YO1 8NL (we, us orwill be held by the agent on behalf of and for the benefit of the Trustees of the ourselves) Reg No 3208093. Please read them carefully as they set out ourAir Travel Trust without any obligation on the agent to pay such monies to us.respective rights and obligations. By asking us to confirm your booking, we are entitled to assume that you have read these booking conditions and agree to3. Passports, Visas and Other Entry Requirementsthem. References to you and your means all persons named on the bookingPlease note that you are entirely responsible for ensuring that everyone in (including anyone who is added or substituted at a later date), or any of themyour party has the necessary correct and up-to-date personal documentation as applicable. before you start the tour and that you all fulfil the passport, visa, health and References to holiday, booking, tour or arrangements means the holidayany other entry requirements applicable to your chosen tour. We do not accept arrangements which we agree to make, provide or perform (as applicable) asany liability if you are refused entry onto any transport or into any country due part of our contract with you, unless otherwise stated. to failure on your part to carry correct documentation or to meet those entry requirements. If failure to have any necessary travel or other documents, or to Unless these booking conditions state otherwise, any reference to Europeanmeet entry requirements, results in fines, surcharges or other financial penalty, Union law and/or International Conventions in these booking conditions thatcosts or expenses being imposed on us, you will be responsible for reimbursing is directly applicable or directly effective in the United .ingdom is a referenceus accordingly. In addition, should you be unable to travel on the holiday as a to how it applies in England and Wales. This includes where the law has beenresult, cancellation charges as shown in clause 8 of these booking conditions retained, amended, extended, re-enacted or given effect on or after \x14\x14pm onwill apply.31st January 2020 (including the transition period).For British Citizens, a standard 10-year British passport which must also be By making a booking, the first named person on the booking \x0bparty leader\x0cvalid for at least 6 months beyond your intended return travel date is required agrees on behalf of all persons detailed on the booking that: for all holidays outside of the U In many cases, you will also need to have multiple consecutive blank visa pages within your passport (the number varies a. He/she has read these booking conditions and has the authority to and doesdepending on the destination(s) visited). If your passport expires before this, it agree to be bound by them; may still be acceptable, but you should contact your local Passport Oce or the b. He/she consents to our use of information in accordance with our Privacyconsulate or embassy of the country/countries you plan to visit/transit through, Policy; for detailed advice. Customers applying for a first passport or renewing their c. He/she is over 18 years of age and where placing an order for services withpassport should allow at least six weeks to obtain one as you may be required age restrictions declares that he/she and all members of the party are of theto attend a personal interview with the Passport Oce, however, in all cases, appropriate age to purchase those services; please apply as far ahead as possible so as to allow time for unexpected delays.d. He\x12she accepts financial responsibility for payment of the booking on behalfIf you have a British passport issued outside of the U. or if you are not a of all persons named on the booking; and British Citizen, it is your responsibility to check entry requirements with the e. He/she accepts responsibility for passing all documentation and informationrelevant embassy or consulate of the country/countries that you plan to visit in regards to the booking on to all persons named on the booking. or transit through. For information concerning passports, visa and other entry requirements for any destination, we recommend contacting the U. 1. Making Your Booking Government )oreign, Commonwealth'evelopment Oce website www.gov.You may book with us by telephone, online or via one of our authorised traveluk/foreign-travel-advice or speak with your authorized travel agent if you are agents. Once we (or your authorised travel agent) have received all appropriateunsure about the visa requirements for your travel destination.payments, we will, subject to availability, confirm your holiday over the telephone (where you or your travel agent make the booking by telephone)It is your responsibility to ensure your party obtains all necessary visas or by e-mailing or otherwise sending a booking confirmation letter\x12invoice tobefore departure including any additional visas or other documents required the party leader. We reserve the right to return your deposit and decline towhen travelling on any of our rail or cruise tours that visit other countries/issue a confirmation at our absolute discretion. Where you book through oneports independently. Also, some nations now have very strict documentation of our authorised travel agents, the booking confirmation letter\x12invoice and allrequirements for those travelling with children and notarized birth certificates other communications will be sent to your agent and you should also contactand/or other documents may be required for children under 18. Visa us through the agent. Alternatively, you can book online via our website inrequirements may change at short notice and we recommend that you check which case your holiday booking will be acknowledged by e-mail and a bookingthe latest position in good time before your departure. Information on this confirmation letter\x12invoice will follow. The acknowledgement of your bookingsubject is available on or through the U. Government )oreign, Commonwealth is not a confirmation of it and does not create a legally binding contract. A 'evelopment Oce website www.gov.uk\x12foreign-travel-advice or speak with binding contract between you and us only comes into existence once we haveyour authorized travel agent if you are unsure about the visa requirements for issued you with a booking confirmation that will confirm the details of youryour travel destination.booking and will be sent to you or your travel agent. All references in these booking conditions to the confirmation of your booking means the bookingPlease note: The impacts of Brexit may change your visa, ticket and health confirmation letter\x12invoice. A provisional booking can be made by phone butrequirements. Third country nationals may require an airport transit visa you must send the applicable payment within 7 days, or the provisional bookingwhen passing through EU Member States. You should check any impacts of will automatically lapse. Brexit on your travel, in advance of your departure, to ensure that you fulfil the requirements post-Brexit, including any passport validly requirements. The U. If your confirmed arrangements include a flight, we \x0bor if you booked viaGovernment passport checker can be found here https://www.gov.uk/check-a-an authorised agent of ours, that agent) will also issue you with an ATOLpassport-travel-europe.Certificate. Upon receipt, of the booking confirmation, ATOL Certificate or any other document, please check all of the details carefully. In particular, pleaseIt is your responsibility to ensure you are aware of all recommended check that the initials or forenames and surnames given match those onvaccinations and health precautions in good time before departure. your passports as we make reservations using this information. If you believeInformation is available from your GP surgery and from the National Travel that any details are incorrect, you must advise us immediately as changesHealth Network and Centre www.nathnac.org. and also on www.nhs.uk/cannot be made later and it may harm your rights if we are not notified of anyLivewell/Travelhealth. For European holidays, existing European Health inaccuracies in any document within ten days of our sending it out \x0bfive daysInsurance Cards (EHIC) will remain valid until their expiry, after which time you for tickets\x0c. We will do our best to rectify any mistake notified to us outsideshould obtain a U. Global Health Insurance Card \x0bGHIC\x0c, prior to departure these time limits but you must meet any costs involved in doing so. The onlyfor access to health care in many European countries. Access to health care exception to this requirement to meet costs is where the mistake in questionprovisions may change and you are advised to check https://www.gov.uk/visit-was made by us and there is good reason why you did not tell us about it withineurope-1-january-2021 and https://www.gov.uk/guidance/uk-residents-visiting-these time limits. the-eueea-and-switzerland-healthcare for updates affecting your travel.Neither the EHIC nor GHIC are valid substitutes for travel insurance. Some 2. Payment nations require proof of vaccinations for all travellers. Vaccination and other You are required to send us the appropriate deposit per person (as detailed onhealth requirements/recommendations are subject to change at any time for the relevant tour page) or full payment if booking within 60 days of departureany destination and we would advise that you check with a doctor or clinic (90 days for European River Cruise and private train holidays) and all applicablenot less than six weeks prior to departure to ensure that you have met the insurance premiums (if our insurance is required) at the time of booking. Innecessary requirements and have the applicable information.addition to the deposit applicable to the holiday, a further additional deposit is required of a minimum of 20% of the additional cost for any booking variations4. Travel Insuranceincluding flight and hotel upgrades and holiday extensions. Please note,It is a condition of booking that you take out sucient and appropriate deposits and all additional deposits are not refundable except where expresslytravel insurance cover. We recommend you do this at time of booking so stated in these booking conditions. The balance of the cost of your holidaythat your deposit (less any applicable excess) is recoverable in the event of a must be paid no less than 60 days before departure (90 days for Europeancancellation covered by the policy. To purchase the insurance policy we offer River Cruise and private train holidays). If a cheque payment is declined byplease contact us for details. If you take out your own cover please provide your bank for any reason, an administration charge of 30 will be made. Ifus with details of the insurance company, the policy number and the 24-hour you return your payment counterfoil before the date that payment is due, thisemergency telephone number prior to departure or when requested. It is your authorises us to take payment early. If we do not receive all payments in fullresponsibility to ensure that the insurance cover you purchase is suitable and and on time, we are entitled to assume that you wish to cancel your booking. Inadequate for your particular needs. We do not check alternative insurance this case, we will be entitled to keep all deposits paid or due at that date. If wepolicies. The duration of the holiday as shown on the booking confirmation or do not cancel straight away because you have promised to make payment, youas advertised in the brochure or on our website includes the day of departure must pay the cancellation charges shown in clause 8 depending on the date weand day of return and is the period to be used for insurance purposes. Read reasonably treat your booking as cancelled. Except for flight inclusive bookings,our policy details carefully and take them with you on holiday.all monies you pay to one of our authorised travel agents for your holiday withShould you choose to extend your holiday (either at the start or the end of your us will be held by the agent on your behalf until a contract between us comesholiday), you will need to extend the duration of your insurance cover. If you into existence. After that point, your agent will hold the monies on our behalfchoose to travel without adequate insurance cover, we will not be liable for any until they are paid to us. )or flight inclusive bookings, all monies paid to anylosses howsoever arising, in respect of which insurance cover would otherwise authorised travel agent of ours for your holiday with us will be held on behalfhave been available.114 SCOTLAND CALL US ON 01904 734936 OR VISIT RAILDISCOVERIES.COM FOR MORE DETAILS"